Accounting Asociate

Job Ref
USA Office
Full Time

More details

Accounting Associate
Salary: $60,000 - $70,000 per annum
Location: Remote working
Open until closed

Accounting Associate – The Role
The Accounting Associate will support the Finance Manager to deliver efficient and compliant financial management support to World Animal Protection in compliance with US Generally Accepted Accounting Principles. The Accounting Associate will play a key role in overseeing accounts payable, expense reports, preparing journal entries for the month end close, and maintaining a reconciled General Ledger. The person in this role will assist with monthly reporting to budget holders and the Annual audit. The Accounting Associate will also process payroll and other administrative tasks as needed.

Duties and Responsibilities
Accounts Payable & Expense Reporting Process
? Enter and process invoices in Microsoft 365 Business Central system which includes review of coding and processing ACH/Wire payments
? Reconcile AP aging subledger to General Ledger monthly
? Manage W-9 status for all vendors. Submit 1099 information to vendors and IRS
? Process & reconcile employee reports in Concur
? Train employees on Concur use and preparing expense reports
? Prepare uploads for Concur Expenses to BC system
? Train Staff on coding and procedures for efficient processing of expenses and Accounts Payable
? Monitor and maintain corporate credit cards for staff, including changing limits, opening & cancelling cards upon authorization from US Finance Manager
? Collect and process information for bi-weekly payroll in Paylocity system. Maintain system for changes to deductions, employee setups, and terminations. Reconcile deductions for benefits
? Prepare and upload file for 403(b) transmissions
? Coordinate and respond to notices related to payroll taxes, unemployment insurance, workers compensation, and disability insurance. Liaise with Paylocity as necessary
? Perform orientation with new hires
Month End Tasks
? Reconcile bank statements
? Prepare and post GL Journal Entries as required
? Send monthly credit card statements to employees
? Reconcile and analyze prepaid expenses, accrued expenses, accrued vacation, and fixed assets
? Reconcile Difference Card
? Department reclasses as necessary
Office Tasks
? Reconcile Amazon and Staples statements
? Manage inventory, order, and stock supply of printed materials: letterhead, envelopes, & business cards
? Monitor office supply expenses against budget
? Assist with the annual audit including but not limited to confirmations, auditor requests for schedules, and gathering documents for the 990
? Special projects as assigned by the Finance Manager
? Other duties on an as needed basis to support the resources team

Skills and Experience
• Must have a great attitude
• Comfortable working in a fast-paced environment
• Eager to learn and meet deadlines
• Must have a strong work ethic and be able to maintain confidentiality
• Organized, detailed oriented, and a self-starter
• Strong problem-solving skills, solid knowledge of accounting principles, detail oriented, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Strong proficiency in Microsoft Office including Outlook, Word, Excel, and Power Point
• Beneficial to have knowledge of the following or similar systems: Microsoft 365 Business Central (Payables, General Ledger), Concur Expense Reporting, BOA Online Banking/CashPro, and Paylocity/Payroll.

• Bachelor’s degree in Accounting or related field
• 3 years of experience in General Accounting functions
• Knowledge of/experience with Payroll Processing

*We understand some people may not apply for jobs unless they tick every box. If you're passionate about joining us and think you have much of what we're looking for, even if you're not 100% sure… we'd love to hear from you. *

We actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all.

At World Animal Protection we recruit with our values & behaviours in mind. Please bear this in mind through your application journey. These are:

Global: We make decisions & act with a global mindset
Diverse & Inclusive: We actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all
Collaborative: We work together and co-create to achieve lasting change
Agile: We make change happen in a fast-moving world
Growing People: We continually learn and develop
Accountable: We are role models. We take responsibility for our actions